From the Oklahoma Genealogical Society
What to do when the Court House has burned...
and you are all out of marshmallows
Notes from OGS program of 4 March 1985, given by Mrs. Lois M. Copley.
Published in The Oklahoma Genealogical Society Quarterly
Volume 30, Number 3, 1985
To me, the court house is like a Marshmallow with lots of juicy records there to help me in
my research. The first time I ran into a burned court house I was adrift, but now I would mount
an offensive just like General McArthur, General Eisenhower and General Patton all rolled into one.
When you go to a courthouse in person or by mail, you must know what you are looking for. Are you
looking for a BIRTH? I usually check the state records first for births, but if that doesn't work
I would try the court house. Are you looking for a MARRIAGE? record? yes, but first I would
check the state level, especially if it is in recent time.
But none of these is the most important thing you are looking for at the court house. You are
looking for RELATIONSHIP, father to son, father to daughter, etc. In many cases you may
never find an exact birth date or death date even if the court house has not burned, but if you
can get the proof of relationship you can continue in your research. Many of the items we talk about
in our programs as being in a court house may give you relationship, but few will give you exact
dates. In New York, marriages were not recorded in the court house until after 1880, so not
all of the Marshmallows are in the court house.
When your research in census leads you to a court house that the Handy Book says was burned,
then you must study harder and work harder but I believe you can find enough little marshmallows
to make up for the big one that got burned.
The first seven items are things you should study in relation to your county.
(1) It may be that not all of the records that were in the court house were burned. Some of the
old records may have been in storage, in an annex or a wing that didn't burn. And in some cases
the books may have been damaged, and then deposited in a Local Historical Society for care and
clean up. In the case of a flood, the water is bad enough, but mold and mildew may destroy
whatever is left. Check to see if any records survived and where they are housed. Too often
we read the words "burned court house" and presume they were totally destroyed, when in fact many
of the records were saved.
(2) There may be more than one court house. I'm not sure if any of these double court houses have
had a burn-out, but this is part of your study of the county and its resources.
(3) Some of the records may have been reconstructed or re-recorded, and remember that deeds handed
down in a family may not be recorded for years after a transfer.
Clerks in court houses are busy and not always sympathetic to our hobby. They may tell you, "Sorry,
no record", because the old records are in storage since the fire and they don't want to be
bothered with getting into the dirty old books. Or maybe they were re-constructed, but the
clerk is new and thinks they are all gone. There are WPA Inventories which you can check that may tell
you that the records you seek were in a vault at one time.
(4) Check neighboring counties for deeds, probate records, tax records, and marriage records.
In one case I have, the people lived near the county line and were born and died in Ashland County Ohio,
but all of the marriages are in Wayne County Ohio, since this is where the closest town is
located. Also when a couple elopes, they don't go to their local court house to marry. They
go at least one county away and sometimes two or three counties away. Check a road map for a likely
direction and write those counties. Also, when a family is living close to the county line,
they may have property in more than one county and pay taxes in each. The census usually gives
you a township or other sub-division within the county for their residence. Find this location
on a map. In the case of Texas, when it says "Justice Precinct 2", there is a book, "Atlas
of the United States, by John L. Andriot (see review in OGS Quarterly, Vol. 29, #4, page 183),
which will give you a map of the Justice Precinct or any other division used in the United States.
This will help you learn what part of the county in which your family lived. NOTE: Indian
Territory is an exception, as these sub-divisions are not in the book and you will have to check
with the Archives and Manuscripts Division of the Oklahoma Historical Society to get a better
(5) Check everything in the court house where the family moved TO and the court house where
they came FROM. Sometimes, because of census, we know a family was in County "A", County
"B", and County "C". If "B" was burned, work hard in "A" and "C". Your ancestor may have gone
back to "A" to marry his childhood sweetheart or he may have married a second time in "C" and
have given a lot of information in that record. Even deeds in "A" and "C" often tell where he
was gone or where he has come from.
(6) Check the parent county/counties' for land records. In the case of land claimed by two states,
check both states' records. If your problem is in the Fire Lands or a military district, check
the parent state's records.
(7) Check the progeny county/counties for land records which may have been recorded there -
even at a much later date.
While you are checking out the above items, do not wait to begin looking into the items below.
Our ancestors lived under a number of recording jurisdictions, just as we do today. Some of these
could provide you with as big a Marshmallow as the court house and maybe even bigger.
I have divided these into basic types of jurisdictions although there is some overlap, as you
1. Census. Find your family in every census in which they should be listed, as these can provide you with
your "road map".
2. Mortality Schedules. Although these only cover the one year prior to the 1850, 1860, 1870
and 1880 census, this is 10% of the deaths in that time period. This may be the only death certificate
you will ever get. They are tied back to the family on the regular census and are certainly
worth a try. (A number of these are now indexed and are on the Oklahoma Historical Society
Library census table.) (Also the AIS Microfiche Series #8, available at most L.D.S Branch
Libraries, covers some of the Mortality Schedules.) In other states you will have to write to the
State Historical Society of the state to locate them. Although they were Federal Records, they
were given to the state if the state requested them, and many did. (P.S. I have one of these
3. Military Records and Pension Papers from the National Archives can give you age, marriage
dates, death date, and relationship to children. Also dates of birth for the children.
4. Federal Land Grants and Homesteads.
5. Immigration and Naturalization, Passenger Lists. Some of these are located in the National
Archives. Also many of the earlier ones have been published. These may give relationship and
ages, but usually no dates of birth, marriage or death.
6. The Decennial Digest. This index covers the years 1658 to 1906 and is found in most law libraries.
Technically, it is two indexes, the CENTURY DIGEST and the FIRST DECENNIAL DIGEST and they index
cases that went to the appellate or higher courts. My quiet German ancestors spent most of their
time on the farm raising a large bunch of kids so they are rarely in these legal records, but I
have seen some real Marshmallows in the records, giving lots of relationships and miscellaneous
information. If you go to a law library to look into these records, you should plan to spend
at least three hours, as you may need help the first time. Staff can't spend all of their time
with you, so be patient with them.
7. Federal Court Records. Remember that "Federal" records are records of the Revolution and
the records created since that time. Records prior to 1776 are Colonial records and are
housed in the states.
8. Social Security. I have never worked in this type of record, but it is something you should
look into if you are having trouble in the last 50 to 100 years.
1. Census. Kansas, Iowa, Nebraska, Wisconsin, New York, Illinois, Massachusetts, Rhode
Island, Minnesota, and New Jersey have state census records for years ending in "5".
In Iowa you can search clear up to 1925. New York 1855 census tells the county of birth
if born in New York. Territorial census was taken to show that an area was ready for statehood
and may fall in any year prior to statehood. Again, find your people in every census where
they should be listed.
2. State Militia and Pension. In the case of military records, I always check at both the national
level and the state level. Send to the Adjutant General of the state to see what they have.
I have been told that if you believe your ancestor served in the military but don't get the
record from the state you thought he served in, then you should try the surrounding states. I
know of several people who tried this and it worked.
3. Birth and Death Records. Each state has its own idea of Vital Records. In 1852-1860/61,
Kentucky had a law that the counties were to record birth, death and marriage with copies
to be sent to the state capitol. Unfortunately for us it was repealed. Fortunately those
records still exist and are available on microfilm from L.D.S. Kentucky did it again in 1875-78,
and again in 1911-1938. Lucky you, whose people were in Kentucky at those times. Every state
now has some sort of Vital Records, although Oklahoma only has state-wide recording for births
and deaths since 1908 and not very accurate for the first 15 to 20 years. Learn your state's laws
4. Tax Records - Real Estate, Personal, and Poll Taxes. Any kind of tax record can help you
pinpoint a person in a certain location at a certain time. In Kentucky, tax records are
available on an annual basis and are housed at the capitol. Virginia and Tennessee do this, also.
An in-depth study of these records can show the widow's name, when a man with three horses
goes off the tax rolls and a women shows up on the tax rolls with three horses. This also gives
you a clue as to when he died. Since a male goes on the tax rolls at age 21, you can get an
idea of the ages of sons of the family. Skips in the ages may show there was a daughter born.
Couple this with census and a lot can be learned.
5. Land Lotteries, Land Grants, Homesteads. I have not worked these very much except to place a
man in a certain place at a certain time along with others who came there with him.
TOWNSHIP OR TOWN RECORDS:
Here in Oklahoma we don't even think about township records, but in other states the township
is as important as the county, or even more important. In Ohio I saw a list of men available
and of the right age for military duty which was compiled in the late 1800's, and this was a
township record. Also a list of men who did road work in lieu of taxes in Ohio and Connecticut.
Many eastern states have town records the same as we have county. Within a TOWN there may be
a number of villages or a city. Here again you must study the levels of government and the
records under their jurisdiction. (See OGS Quarterly Vol. 29 #3 page 116 and Vol. 29 #4 page 183.)
CITY RECORDS (or village):
1. Birth and Death Records. Some cities are independent of county. The Atlas of the United States
(mentioned above) lists these independent cities.
2. Many cities or towns have also kept records of the marriages, independent of the county.
3. Cemetery Records. On several occasions I have found the town owns the cemetery, sells the lots
and keeps the records of who bought the plot, who was interred, and even the relationship to
the owner of the plot.
4. Tax Records - road repair, etc.
5. City Directory. In some of the larger cities, you will find city directories which give
name, name of wife, residence and occupation. Also, I have found widows listed with the name
of their deceased husband in parentheses. Here again, he may be listed year after year, then
when his widow is listed you have an approximate date of death for him.
6. School Census. This may help if your problem is recent and if you need age and relationship.
I have never had to resort to these records yet.
1. State Archives and Historical Libraries.
2. County Historical Societies. Many people spend all of their time at State Archives and
Historical Society holdings and overlook the small local Historical Societies, which may be
the only place you will find the family Bible. Maybe Aunt Betsy donated all of her records to
her local library, including great-grandpa's Bible.
3. College Libraries. I went into a town where I knew my ancestors were buried. I saw a college
and went to their administration office. They had records on three of the children who graduated
from there, including alumni records showing who they married and where they lived. The college
library had the newspapers for the town (not available in the State Historical Society collection) and
I was able to find several lovely obituaries.
4. Local Libraries.
5. Private Libraries. These include D.A.R., S.A.R., Railroad, and L.D.S., with the L.D.S. records
being the greatest genealogical collection in the world. (If you don't know the resources available at L.D.S., make
this your next project.)
In all of these libraries, be sure to check the vertical files. This was where I found the
center pages of a family Bible in a small local Library. To locate these libraries for your
area, check the Directory of Libraries. The American Library Directory (Z731/A53/1980)
is a reference book and is housed behind the desk in the Oklahoma Historical Society Library.
1. County Histories.
2. Town and City Histories.
4. Genealogical and Historical Society Quarterlies.
I have found that the old histories are pretty good for accuracy, and if your people were early
residents you may get whole chapters on your family, with dates and places not available through public records any more.
Also, these histories can give you an insight on the life and times when your people were there.
1. Church Records, Church Historical Libraries. This is a source I have used recently. The
Baptist Historical Society of Rochester, New York, has records showing where my preacher
ancestor was assigned for a period of more than 30 years, and had a marvelous obituary
from the Illinois Baptist Annual. Church records such as the Lutheran, Catholic,
Moravian and Mennonite keep records of baptism's, marriages and burials. These go back into
the 1700's. If you know what religion your ancestors were but don't know where to start, try
your telephone book for the church denomination and keep asking questions until you find
where to write for more information. Quakers also have good records in which you can trace
generation after generation. While I was in Syracuse, New York, I checked a phone book for
a church listed in an obit from the 1860's. It took a number of calls to track down the records, as
the church had gone through about four name changes, but I did locate the home church.
2. Newspapers. Small home town newspapers may have all sorts of Marshmallows for you about
your ancestors, such as who came to visit, when someone had measles, as well as listings of
births giving the name of the new baby, obits giving the next of kin, etc. A 50th Wedding
Anniversary announcement may give dates of birth, marriage, and locations of residences
through their marriage, as well as a list of children and maybe grandchildren. The smaller
the community and the paper, the more likely you are to get a big write-up.
3. Funeral Home Records. I have found more information in the records that I got from the funeral home
(a 1918 death) than showed up on the death certificate or in the obit. The Funeral Director
told me that they made many notes from the family and then used that to write their part of
the death certificate. They also provide the information to the newspaper for them to write the obit. In
my case, it gave me a more exact place in France for her birth.
4. Cemetery Records, Sexton's Records, and Transcripts of Cemeteries made years ago. In several
cases the cemeteries no longer exist but the transcripts do. Sometimes I have had to ask a
or worker, or neighbor, where the records are. In Oklahoma City, Fairlawn and Memorial Park
Cemetery records are fully indexed and have much more than the stones (if there was a stone).
Oaklawn Cemetery, Syracuse, New York, even has the date of birth (where known) and place of
birth, name of Funeral Home, and the next of kin. If the cemetery is next to a church,
try the Sexton's records for the church. I tried one in Missouri and although the records
were poor, it was proof that she was buried there. We knew she had married a second time and
this record gave us his first name, as he was also buried in the family plot.
5. School Records - College or Grade School records may be church related, private school,
or public school on a number of levels.
6. Title and Abstract Companies. This is worth a try when the court house has burned.
However, one I tried needed to have the legal description of the property to look up
the property record. This was one of the things I didn't have. If you know where the property is,
you may get just what you need.
7. Private land Company, such as Holland Land Purchase in New York.
1. Bible Records.
2. Photo Albums. Don't forget to read the back of the old pictures even if in an album or a
frame. I took one out of the frame at an aunt's house to I could make a copy of the picture and there were
dates of birth and death for the lady in the picture and a complete list of her children. Also
the name of the photographer was on one picture, which turns out to be the only proof my
grandmother was born where she said she was.
3. Baby Books. I saw a baby book filled out in 1924, giving parents, grandparents,
great-grandparents of the child and it included many dates and places.
4. Insurance Policies. Some old policies asked all kinds of things including birth dates and place.
If you are lucky enough to find one in great-aunt Margaret's papers, look them over closely for clues.
5. Family letters, Diaries, Ledgers. Letters may tell of births, deaths and marriages. I have
one written in 1894 telling of the death of the honored father. It corrected a five-year error
in another family record and also told me where to look for proof. A diary of an aunt told of
a visit to relatives in Ohio and gave many relationships.
1. Lineage Societies. Some of the application papers give many references and can be most helpful as
a road map.
2. Masonic Records.
3. Fraternal Records.
I have not explored some of these records; by the time I had done the other items, I had what
I needed. I intend to check into Railroad Records some time but only because I would like to know
more about my railroader ancestor. If I had a sheriff, I'd like to know more about his service
THE BOTTOM LINE:
Analyze your problem and decide:
1. What information you really NEED
2. What types of documents may provide that needed information.
3. Then analyze the locality or localities where that proof may be found.
Sometimes it will take a lot of little Marshmallows to make one big Marshmallow, but plan your attack
and you will bridge the burned court house problem.
Transcribed to Electronic form by Ronda Redden
Copyright © 2000 The Oklahoma Genealogical Society